A Comparison of CIPO as an Alternative to Procore

If we had to summarize the reasons for choosing CIPO over Procore:

You prioritize owner-specific workflows, precise document control, timely pay app processing, and role-level permissions by default, favoring a system tailored for oversight, transparency, and long-term owner efficiencies.
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CIPO was built for Owners.

Designed for construction owners, agencies, and municipalities. Ideal for large-scale infrastructure projects and programs (e.g., water, PFAS, refinery turnaround).

Procore is for Contractors.

Built for general contractors. Suits diverse project types (vertical and infrastructure). Connects all project specific stakeholders across the lifecycle.

Core Purpose

CIPO Advantages

Designed specifically for construction owners and CM firms managing large capital programs, with a focus on standardization, compliance, and centralized data.

Procore Limitations

Primarily designed for general contractors and project teams, with strong field collaboration and construction management features.

Process Standardization & Governance

CIPO Advantages

  • Implements workflows driven by owners, including RFIs, submittals, change orders, and inspections, all with predefined approval paths and audit trails.
  • Configured for governance, compliance, and regulatory oversight at the owner/program level.
  • Focus on multi-project, multi-department standardization.

    • Procore Limitations

  • Strong workflow tools, but contractor-centric; customization needed to enforce owner-specific governance.
  • Governance often depends on the contractor’s setup, not the owner’s.

    • Data Centralization & Lifecycle Management

    CIPO Advantages

  • Acts as a single source of truth across projects, owners, contractors, and subdepartments.
  • Designed for long-term data retention for capital programs and asset handover.
  • Metadata and structured data enable advanced analytics and historical benchmarking.

    • Procore Limitations

  • Excellent daily project management, but less optimized for program-wide data ownership by the owner.
  • Data often structured around contractor/project workflows rather than enterprise-wide owner standards.

    • Reporting & Analytics

    CIPO Advantages

  • Dashboards tailored for capital program oversight: portfolio health, risk tracking, contractor performance, compliance.
  • Historical data supports predictive analytics for future projects.

    • Procore Advantages

  • Strong project-level dashboards (budget, field productivity, safety).
  • Analytics powerful for project teams, but less tailored for multi-program owner-level rollups.

    • Long-Term Value for Owners

    CIPO Advantages

  • Offers a searchable, enterprise-level system for recording capital investments over many years.
  • Best suited for owners managing multiple programs across years.
  • Owner retains full control of data, governance, and process continuity.

    • Procore Advantages

  • Strong adoption and usability in the field.
  • More valuable for contractors than for owners managing enterprise portfolios.

    • QUICK Summary Table

    Feature CIPO Procore
    Design Philosophy
    Tailored for owners and CM firms
    Designed primarily for contractors
    Built-in workflows
    Owner-driven, standardized, compliance-ready
    Contractor workflows; configurable
    Data management
    Centralized, structured, long-term
    Strong project-level, less program-wide
    Document & Drawing Management
    Intuitive and tailored
    Robust, but can be cumbersome for some users
    Pay App / Financial Workflow
    Streamlined for owner review
    Fully featured but complex
    Modules
    Unlimited and no-code modules included
    Broad choice, but extra modules add significant cost
    Support & Setup Experience
    Dedicated team, owner-focused customization
    Generic support, steeper implementation curve
    Cost Predictability
    Simplified, transparent costs—easy to budget
    Pricing is variable and can be complex, scaling with project size
    Compliance & audit
    Strong, built-in governance tools
    Limited – depends on contractor setup
    Reporting
    Capital program KPIs, portfolio rollups
    Project-level dashboards
    Long-term program history
    Yes – enterprise record, structured, searchable
    Limited for owners

    In Conclusion

    Choose CIPO if you prioritize workflows tailored for owners, precise document management, and quick processing of payment applications. With built-in and configurable role-level permissions, CIPO provides improved oversight, transparency, and sustainable efficiency—making it an ideal solution for owners overseeing multiple contractors.

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    Thinking of switching from Procore? Here are some FAQs

    We spent a lot of money and time implementing Procore. How is CIPO implementation different?
    Unlike other software built for contractors that require extensive customization, using CIPO’s Content Packs makes most implementations fast and straightforward. It usually takes a few weeks to Go Live! taking a few hours of your time.
    What about all of my data? Can I migrate it?
    The short answer is, yes. There are several ways to migrate data to CIPO from Procore. The simplest is to export and import data using the out-of-the-box functionality. More advanced API (automated) driven migration is possible, depending on your Procore subscription. CIPO is flexible and has an Open API architecture.
    What if I'm in the middle of my Procore subscription?
    CIPO will work with you to ensure a smooth transition, running both systems in parallel until cutover. Contact us and let’s find a mutually beneficial way to transition.

    CIPO was designed specifically for Owners.

    Would you like to learn more about CIPO?

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